Documentation should include a recent evaluation by an appropriate credentialed specialist that makes evident the current impact of the disability as it relates to the accommodations and services requested. Documentation should contain the following items:

  • A diagnostic statement identifying the disability
  • A description of the diagnostic methodology
  • A description of the expected duration and progression of the condition
  • A description of the functional limitations caused by the disability
  • A rationale and justification for all requested accommodations based on the evaluation results
  • A description of past and current treatment (if applicable)

The above documentation guidelines validate the presence of a disability covered under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, and are most useful in providing information to support accommodation requests. If a disability is temporary or if it changes, then an updated letter of documentation may be necessary. All documentation requires review on a case-by-case basis. Disabilities vary between individuals so the documentation needed also may differ.

An appropriately credentialed specialist will need to provide the necessary documentation. An appropriately credentialed specialist includes school and/or clinical psychologists, psychiatrists, and social workers. Credentialed specialists cannot be family members. Reports must include the name and the title of the clinician and the date(s) of evaluation. Reports must be on letterhead and otherwise legible. The originator of the document or a member of the clinician’s staff is required to verify the documentation by signature or other similar verification. It is preferable that the documentation is recent and no more than three years old; however, documentation requires review on a case-by-case basis and requirements often depend on many factors including type of disability, etc.

Temporary Accommodations

For those students who experience an injury, accident, or other health problem while in attendance at Lafayette, they may be eligible for temporary accommodations pending receipt of the appropriate documentation (i.e. report from a physician, etc.).

If the original documentation provided is incomplete or inadequate, the Disability Services Coordinator has the right to ask for supplemental documentation.